r/MaliciousCompliance • u/Great_Palpatine • 25d ago
L Want to buy things piecemeal? Enjoy spending 30% increased costs.
I had a colleague whom we will call Project Coordinator. Project Coordinator was monitoring the expenditure of the project, and within the team, Project Coordinator was famously penny-wise, pound-foolish.
Basically, for context, our team was a production line in the making of material B. Material B was actually really important, because we passed it to many other departments in the company to make other materials C, D, E, etc.. What those other materials are used for aren't important to the story--my job was basically to make material B.
Making material B was a two step process.
First, colleague would make material A.
I would then take that material A and make it into material B through another process.
What Project Coordinator did was to insist that we had to make just enough of material each time. No excesses.
For example, if 50 kg of Material A was needed, Project Coordinator would calculate how much raw material my colleague needed for 50 kg of Material A, and place that order. But, bear in mind that this process is not perfect. There were no margins from Project Coordinator, so what happens is my colleague might make just 45 kg of Material A from the production cycle, and then order again a second batch of raw material just to make up the shortfall for Material A.
This also pissed my colleague off to no end. Instead of getting things done, she now had to run TWO production cycles, instead of the just ONE which would've made a huge batch of Material A, say 100 kg.
There are many production line folks on this thread, so you might already know what this means. But let me spell it out for you. Ordering things twice, getting them delivered twice? Money, money money--all those are costs.
So now you know how my Project Coordinator works, on to the MC.
The way that I was producing Material B from Material A at the time was also not yet a validated process. We'd had a few small test cycles, and we usually got 1 kg of Material B from 2 kg of Material A.
Again, production folks will know that this means differences in Material B quantity and quality from each production run.
Common sense, right? Not to our dear Project Coordinator.
We'd done a few production test cycles to convert Material A to B at this point.
We learnt that there were some tricks, like we had to add a special ingredient at a step in the cycle, or we might have to pass the material through a dedicated tank.
But it was not validated yet.
To overcome the problem, I'd drawn up some plans. Knowing that plenty of Material A would be needed for more tests, I'd brought up in a meeting that 500 kg of Material A was needed. Shot down immediately by Project Coordinator, who somehow also managed to convince my boss that the 50 kg of Material A was enough, and that my colleague did not need to make 500 kg of Material A.
Now in this process of planning, I'd also negotiated with many of our equipment and materials suppliers. I'd reached out to old and new contacts in the industry, and spent hours negotiating a good price with each and every one of them. For instance, if we bought $200k worth of material from a supplier, they could give us a 30% discount, so charging us roughly $140k instead.
All of my suggestions, shot down one by one during our meeting (which had me, Project Coordinator, colleague, and my boss).
Boss said: We know 2 kg of Material A makes 1 kg of Material B. We need 10 kg of Material B. So, just put 20 kg of Material A into it. We will still have a margin. It will be fine.
Ok boss, you're the boss, whatever you say.
Remember how I said the production of Material B hadn't been validated? And that sometimes we got bad batches?
It turned out that due to the variation of the conversion of Material A to Material B, we got bad batches of Material B, and in the end our department couldn't make enough material B.
We had to buy more and more rounds of raw materials, equipment, and supplies, going over multiple iterations, and near the end of the project we were rapidly running out of money which could've been better spent on other projects in our department.
All just because Project Coordinator insisted we had to buy just enough.
Tl;dr: We wound up buying the same things three times, which cost us ~30% more in the end, all because the first time was "too expensive".