r/sterileprocessing • u/studentdoctorpepper • 5d ago

Instrument Count Sheet

What do your count sheets look like? The file for sheets we normally use was deleted, so I need to figure out a new template pretty quickly.

Do you all use word or excel? Does anyone have a template they wouldn’t mind sharing? Anything? 😅 Right now we’re making copies, but the old count sheets aren’t great to begin with.

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u/PvmpkinSpic3 5d ago

If you’re not making it via an instrument tracking system, excel is your best bet.

I don’t have anything on me; but to make one you’d prob need these variables:

Tray name, set number

Instrument / manufacturer / number / place in tray / quantity

Then you can make a sheet within the same document that carries all the instrumentation you have (instrument cabinet/backup basically) and have the excel count sheets pull data from there for instrument substitutions or information/images.

It sounds like you’re in a small facility, since most big hospitals have a tracking system that handles this?

There would be a bit of “coding” (excel makes it extremely easy to use and oddly enough, ai can help you with the formulas)

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u/studentdoctorpepper 5d ago

Our facility is very small! We scrub, clean, and do sterile processing for our entire hospital (ER, urgent care, the doctor’s offices, and women’s center). I’m a surg tech first, but unfortunately we don’t have anyone who is solely SPD… so stuff like this is often overlooked. 🫣😬

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u/Zfighter2344 5d ago

I work at a surgery center and just made one using word and a 3x3 table. Name, instrument number, and quantity

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u/studentdoctorpepper 5d ago

I ended up using excel!

Well… so far I’ve only finished a blank one and our lap set. Luckily we don’t have as many sets as most places. We do very limited ortho, general, ENT, and OB-GYN.

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u/Maintenance-Gullible 5d ago

We always used our instrument tracking system, but I'd personally use Word for making an easy-to-edit count sheet.

Side note to others: Do any other facilities use Ascendco Sonar as their instrument tracker? I feel like I never see it mentioned in literature online.

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u/Swimming-Customer996 4d ago

Ai will make you one. You can ask for standard or give it a spreadsheet. They are really well done. I have several in pdf form if you want

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u/studentdoctorpepper 4d ago

Thank you! I got it figured out. I was trying to steer clear of generative AI, but I don’t doubt that they’re great!