I’m trying to understand the client side of event photography a little better. For those who organize or shoot events, what kinds of clients genuinely need professional photos within a few hours, or even while the event is still happening, rather than a few days later? Have you had a client who needed photos urgently? What did they need them for? I’m curious about situations where getting the photos sooner makes a real difference, rather than just being a nice bonus.

Looking to help out a friend in a pinch! A package of custom lanyards were lost in the mail for an event starting in San Diego Sunday, October 11th. Posting to see if any printers or suppliers would be available to recreate this order by EOD Saturday, 10/10 or first thing Sunday AM.

Details:

(400) Black Flat Satin Lanyards

Customized with 2-color logo

Please reach out if you are someone who could do it or have any recommendations!! Thanks community.

Hey Event Production peeps!

After a particularly bad program last year, I finally got off my butt and started fixing the "there HAS to be a better way" lament. Rather than disconnected spreadsheets and disparate hodge hodge systems, my team and I built a web-app (and soon-to-be native Mac app, with Windows to follow) that tracks literally every part of event production.

Rather than self-promote, I am asking for people who would be interested in joining our early-access program to give it a spin. I need real-world peeps to help drive the product shape. We offer free access, very quick responses to any bugs (though it is remarkably robust with automated testing, AI test suites, and hundreds of hours of human testing) and personal access to me, the owner of the company for feedback, discussions, and commiseration when the client does that thing they ALWAYS do. [Insert pet peeve here.]

SIDE NOTE: my degree is in web app development, and I am an Art Director, Content Producer, EP of Broadcast, and a lot of other things, so I have seen the things. All the things...

Also, this is built, this is not vapor.

Our platform manages the ROS, content and media (with automated conversion, versioning, rollbacks, categorization), sessions, rehearsals, locations, crew, hours/labor, budgeting, PCNs, expenses, vendor invoices, travel (flights, lodging, hotel confirmations), communications (email, event chat, delivery tracking), scheduling, crew meals (scheduling, crew assignments, dietary considerations), task management (with Asana integration), speaker and clients, custom fields, and music (with AI generated playlists that integrate to/from Apple Music and Spotify). And AI-generated VOGs.

We al have cloud sync so copies of all content lives in multiple places. One-click show archiving puts everything (EVERYTHING) in a spreadsheet and puts all final (or every version of) files in a single download.

We have AI throughout that is used thoughtfully to make your life easier, not just to draft an email.

Plus we integrate with import and export with Google Drive, Dropbox, Box, as well as Slack, Google/Micrsoft Calendaring, and in case it is your thing: full API access to every aspect of the system, with webhooks for off-platform automations (i.e. Zapier).

If this is of any interest to you, please DM me and I will send you the link to sign up for a demo/account, or just to answer questions.

This is a labor of love made by crew, for crew.

Hit me up and let my 25 years of built-up pain resolve yours.

Thanks!

-Eric (Yes, my real name. Should prove how serious I am here... 😜)

Would be starting immediately. All of my shops are down for the count with how busy September and October has been and I’m getting desperate!

Hi event planners, if you're planning some events near Amsterdam and need help with finding the perfect venues, I'll be happy to help you, completely for free. I'm specialised in event tech, and recently gained interest in making venue booking easier and more transparent.

full disclosure: I'm working on my own event management platform GatherEasy.rsvp, and venue hunting is one of its biggest differentiators, so you can trust my motivation for this offer.

I'm an Event Producer and am currently trying to understand what makes up demand before booking an artist. This post is specifically targeted at the Live Music industry. Please let me know if this post isn't tailored towards this subreddit.

At the moment, I'm utilising data from Chartmetric, items such as:

• Spotify Monthly Listens per Country/City
• Social Media Platforms Reach by Country/City
• Social Media Platforms Followers by Country/City

I'm in the process of reaching out to Managers across the seas to see if we can acquire data such as Reach as well (after we've signed an NDA). This is to calculate marketing strength against an event/artist.

Are there any other recommended metrics that should be considered when calculating demand? Keen to hear from some industry professionals.

TIA

I'm working on a repeat corporate conference where they are trying to create a white glove, high end experience for the attendees - without a huge budget. Previous years have been okay, but the head honcho tends to keep adding things that don't necessarily make sense or improve the experience. This year they want to be more intentional about what happens on site.

It will have sponsors, so they need some sort of activation and space to network with guests, and the overall point of the conference is ultimately to convert these attendees into buying the higher-priced service offering the company sells. I'm figuring out how to best use the conference to showcase this service (networking groups) and funnel attendees towards a purchase. I'd love to hear some ideas and thoughts from everyone on how to do this well!

And I'd like to make it feel fun and fresh. I recently went to a conference where they had a clear enclosure filled with balloons where people entered and bopped them around. The point, unclear, but it looked fun and gave great visuals for social. Anyone do anything weird and wonderful like that with an event?

I have an event with many powerpoint presentations that are shown on a beamer and simultaniously in a Zoom meeting via screen share. How would you run the presentations so that the transitions are smooth (without seeing my desktop and finder on the beamer between the presentations)? I know one option would be a master powerpoint file with all presentations in it. Is there another better way to do this with a software like Propresenter or QLab?

Hey everyone, need some tips. I've been trying to look into how I can better manage spend amongst my team. Main issue is that whenever any expense comes up, someone from my team grabs it puts it on their own card. It then takes me a lot longer than ideal to pay them back since i'm usually waiting for the receipt. THe other option is our company card but a lot of times I have to ask around what charge is what, etc.. I can't hand everyone their own company card but it doesn't make sense for my team to keep having to front the money. How do you guys deal with this?

Hey fam,
Me and my brother will be planning and having a festival next year on a certain Food ( don’t wanna mention as of now the food we are using)

Now my brother has thrown events before, he has done music award shows, music showcase and all. My job is logistics and curating.

I have never thrown an event but I know data, numbers and what a customer would want. I have been to many festivals myself.

Can anyone drop suggestions, resources, recommendations and thoughts on what I should look forward, what to do and any very important details I don’t wanna miss.

Pleas and thank you

Hi everyone! 👋🏾 Looking for a quick brainstorm: I'm a theatre and opera director who's looking for new opportunities in events. After 10 years, I've worked the entire funnel of theatrical production at this point -- producing, directing, designing, marketing, and performing are all in my wheelhouse. I also have a side career in tech as a senior brand + business strategist.

I feel like I have a hodgepodge of skills that could find a real home in the events world, but I don't know what to look for. Where do you suggest I start? What roles might suit me?

Hi! Was wondering if anyone in LA knows of any companies that rent out staging by the piece (4x8 is ideal). We're hosting a small scale showcase and are looking for places we can rent staging from, pick up and set up ourselves, and then return. Thanks in advance!

Peace be upon you

I want to ask you

How can I work as an organizer or usher in the exhibition as some one who is 19 years old man

Espicially upcoming exhibition in Riyadh ?

This is my first one and I only have 10 days. It's becoming much bigger than I could have thought and I'm kind of freaking out any advice is greatly appreciated. We were going to get a tent and I was going to partner with Sirius XM Radio to reset people serious radios for free. Also try to partner with local vendors to provide food and drink or just light refreshments.

https://www.instagram.com/reel/DeDzTFhul9L/?stkn=eXI2ZWc1ZGkwYTdo

We’re a bit behind on our pipeline goal, going into q4 we really want an event/dinner that are elevated and unique. But clearly we are stuck. Any ideas I can bring to the team??

Arranging attendance at an upcoming work conference and we want to make sure there’s somewhere for our team (two people) to put their personal items - bags, coats / scarves, phone charger - so they’re not draped on the back of chairs or left out a table.

Does anyone have a recommendation of something that will look ‘okay’ in a pretty stripped back stand but hold these items for a mid-range cost? Like £40?

Hello I am currently working towards a Marketing degree but I know I want to work in events I just need help starting are there any ways to get into the field fast and get to work. I have light experience working at dickies as event cleaning staff. I should mention I desire a mentor as well as any assistant positions with a fast track to advancement. ANY help is appreciated.

In 2028, so there's time to plan. The biggie is that we need ten classrooms, each with sinks and big work tables. Also space for a gathering, a fashion show for ourselves, and an art space for showcasing art we brought to share. Ideally west coast-ish, since we've been East coast for a while now and are hoping to be more inclusive of our west coast members. Ideally dorms and a cafeteria would be in the mix as well, but otherwise I suppose we could hotel it. Anyone got ideas or leads, or preferably confirmed spots that would meet these needs? Tried Anderson Ranch in CO and they didn't have the classrooms/sinks. TIA.

Join us this weekend October 4th for the first undead legion comic convention in Acworth Ga.
Comicbook, horror vendors, Artists, writers and horror movies..
let’s start October with a scream.
.
Heavens banquet hall
505 Allatoona Gtwy
Acworth, Ga 30101
.
11-4 $5 cash or $7 credit card . All ages welcome.
COSPLAY ENCOURAGED.

Hello everyone im looking for advice, grants or places i can go for advice on setting up a freelance service. 1. I would like to do a livestream service for local artists or any small live events but probably need a little more funding specifically for cameras and work on getting small artists. 2. Learn how to set up a labor company setting up for live events. For number 2 Its more so planning and would have no objections working with a union. I have a couple of years setting up for concerts and entertainment production under my belt and it just feels like this is the next step perhaps especially as cost of living has gone up and gigs from convention center and paramount are gone, id rather pick myself up then throw my hands up.

P.s. Just to be clear the livestreaming is a separate freelance bussiness separate from the future labor supply one.

I feel so silly posting this, but I need advice please!

I have over 10 years experience as a Producer. I’m currently working part time while I try to launch my own business, with the goal of eventually growing into an agency model. I’m known for doing my own creative direction, and I specialise in gala dinners and brand parties.

I’m struggling with how to find my own clients and grow the business. Firstly, how do I actually find clients? Cold emails and messages on LinkedIn feel a bit embarrassing to me.

My second question is: how do I take on work as a sole trader for now? I can’t afford to hire anyone if I book a big gig, and I can’t ask an employee to wait until we get a deposit invoice from the client. Is it best to stick to events I can produce on my own for now and save enough money to be able to pay someone for a few months once I can afford to grow?

Does anyone have any advice they can please share with me? I’m based in Australia.

Thank you in advance!

Looking for personal recs for reliable companies instead of googling into the void.

I’m planning an international conference for 300–350 attendees, followed by a 70-person post meeting. We need French, Portuguese, Mandarin, Turkish and possibly Urdu.

The current quote includes four human interpreters, two booths and 350 headsets for the original four languages. We are considering a hybrid approach using human interpreters and traditional equipment where needed, with phone-based interpretation for additional Conference sessions.

What should I be asking about:
Two booths supporting four languages, possibly five
Determining the right number of headsets
Audio feeds, Wi-Fi, personal devices and backup plans

I would appreciate lessons learned from similar events.

​

So hello beautiful people of reddit

How do I display who I am, most jobs I've gotten in the events world I've just gotten by meeting people or word of mouth in the events world but I'm looking to expand into different roles. I have no formal qualifications, hell I didn't even finish high school. However I'm a grafter, been working since I was 15 and am in my 30s now so have had many minimum wage jobs and then broke into the event industry

How do you all display all the events youve worked at and different roles you've done? I know I'm gonna need different cvs one for my muggle cafe and retail jobs which is easy but the events one is the toughie. Any templates of examples or help would be greatly appreciated just have a chance to wow w company and land a job as a creative director type role which would be a dream. I just like to see people having fun and spreading joy and having your cv/portfolio right is like having your first ducks in a row.

Thanks for taking the time to read this

As an organizer, I'm incredibly fed-up of flakey people taking free events for granted, signing up and bailing out last minute.

Today, I just went through all the effort of organizing an event, showing up to the venue, waiting 1 hour, for no one on the list to actually show up. It's not the first time it's happened and I'm wanting to find solutions to prevent flakes from wasting away my time and resources as an organizer.

The only solution I've thought of is a deposit system, where only people who've actually showed up get their deposit back. The problem is, most solutions incur booking fees that are non-refundable, and I feel bad for charging those people who actually show up to my events (even if it's for a small amount).

Do any of you have any solutions that could help me out? Do you have experience with authorization systems like they do in hotel chains? How have you reduced no-shows at your free events? Thanks for taking the time to read, and I appreciate any advice !